UK R&D Recruitment Privacy Notice
What is this the purpose of this Recruitment Privacy Notice?
This Recruitment Privacy Notice gives you information about the personal data we collect about you in relation to your application for employment with Huawei and how and why we use that personal data in the course of our recruitment processes. This Notice also contains a summary of your rights in relation to your personal data. There is a section at the end of the Notice (called the Glossary) which explains some of the terms used in this Notice.
The identity and contact details of the Controllers
Huawei Technologies Research and Development (UK) Ltd. (the UK R&D
company)
Contact: ukrdcompliance@huawei.com
Registered address: Unit 302, Cambridge
Science Park, Milton Road, Cambridge, CB4 0WG
Telephone number: +441223 887000
DPO：www.huawei.com/uk/personal-datarequest
Huawei Technologies Co. Ltd. (our Chinese parent company)
Registered address: Huawei Base, Bantian, Longgang District, Shenzhen, China
1. Candidate Data
The personal data In relation to each individual who applies for employment
with Huawei (referred to in this Notice as a “Candidate”),
Candidate Data is that person’s:
• name
• contact details (address, email address,
mobile/telephone number)
• education history
• qualifications and skills
• work history
• results of assessments
• opinions of various Huawei employees on the
competency and suitability of Candidates
• terms and conditions of employment offered to the
successful candidate
The candidate may provide additional information on a
voluntary basis.
Huawei does not require Special Category Personal Data to
be provided as part of the Candidate Data, however,
Candidates may voluntarily provide this in their application.
The source of the
personal data
Candidate Data are obtained from the Candidate, recruitment
agencies or headhunting firms or from other Huawei
employees or workers who recommend people they know for
employment with Huawei.
Why we process the personal data In order to:
• Identifying and contacting potential candidates;
• Evaluating candidates for potential employment by
assessing the competency and suitability of
candidates applying for employment with Huawei;
• Keeping records relating to recruitment;
• Providing you with more suitable career opportunities
at Huawei;
• Identifying candidates for future positions that may
become available;
• Making hiring decisions on whether or not to offer
employment to any particular candidate;
• Deciding the terms and conditions of any such offer;
• Having evidence in case a legal claim is pursued by
any candidate;
• Complying with legal or regulatory requirements;
• Scientific research and statistical purposes;
• Maintaining a talent pool in order to contact potential
candidates that have given their separate consent to
do so with regard to future job openings even if an
actual application was unsuccessful.
The legal basis or bases
we rely on to process the
personal data
We process Candidate Data for the purpose of the
employment relationship, in particular for the decision on the
establishment of the employment relationship. It is also In
Huawei’s legitimate interests to process the Personal Dara in
order to ensure that the best suited candidate with the
required skills, qualifications and experience is offered
employment and to fulfill precontractual obligations.
Where we process Personal Data for the purpose of
complying with legal or statutory requirements, this is based
on Art. 6 of UK GDPR.
The processing for scientific research and statistical
purposes is based on Art. 89 of UK GDPR in connection with
the specific safeguards and derogations in accordance with
the UK GDPR.
Processing candidates’ personal data in Huawei's talent pool
with regard to future job openings even if an actual
application was unsuccessful will be based on the
candidate's separate consent.
The recipients of the
personal data
HR, Recruitment team members and managers/other
employees within Huawei who are involved in the recruitment
and selection process and general HR management of the
successful Candidate.
Recruitment agencies and headhunter firms receive
feedback from Huawei in relation to the assessment of the
candidates they have recommended and the terms and conditions of employment to be offered to any candidate they
have recommended. In this case, the processing is based
on the purpose of your arrangement with the recruitment
agency or headhunter firm and they hold your personal data
as a controller in accordance with such privacy policy as they
should provide to you.
2. Background Check Data
The personal data In relation to each Candidate who is offered employment with
Huawei, Background Check Data consists of employment
and personal background checks. This Policy sets out the
circumstances in which such checks are undertaken, the
type of checks undertaken, the applicable process, the
personal data collected and the measures Huawei takes to
ensure that such checks are compliant with our legal
obligations.
The source of the
personal data
Background Check Data are obtained from the Candidate,
recruitment agencies or headhunting firms, from the
Candidate’s current or former employers, from third parties.
Why we process the
personal data
In order to verify the work history of the candidate and
assess their suitability for employment, we conduct
referencing and, in particular cases, other background
checks. In some cases, we may ask the candidate's consent
before conducting such background checks; however, we
reserve to rely on additional legal grounds for the processing
within the context of such background checks even if the
Candidate refuses or revokes their consent. The information
is collected directly from the Candidate and from third parties
such as former employers. We use a third party supplier who
provides us with the outcome of the Background Checks (not
the underlying data they have collected in the course of the
checks).
The legal basis or bases
we rely on to process the
personal data
Huawei processes Background Check Data to:
• further Huawei’s legitimate interests of ensuring that
work history information provided by candidate is
accurate and therefore to ensure the best suited
candidate with the required skills, qualifications and
experience is offered employment;
• further Huawei’s legitimate interests and, in some
cases, Huawei’s customers’ legitimate interests, of
ensuring the integrity of individuals working in
particular roles where the risk of financial, criminal,
cyber security or other serious wrongdoing would
have significant consequences for Huawei, any of its
customers or members of the public.
The recipients of the
personal data
The recipients of Background Check Data are strictly limited
to those individuals within Huawei who are involved in the
recruitment and selection process and specified people as
set out in the Background Check Policy.
3. On-boarding Data (including Right to Work and Visa Management Data)
The personal data In relation to each individual who commences employment
with Huawei, On-boarding Data are:
• Name
• Home address
• Personal phone number
• Date of birth
• Personal email address
• Job position and description of duties
• Salary and bonus potential
• Employment contract type and duration
• Terms and conditions of employment
• Emergency contact name, relationship, phone
number and address
• Photograph
• Language skills
• Education and qualifications
• Past employment history
• Huawei ID number
• Passport number (where applicable)
• Passport issuing country (where applicable)
• Nationality (where applicable)
• Visa start/expiry/entry dates (where applicable)
• Visa number (where applicable)
Further details about the personal data that is processed to
comply with Huawei’s obligations under immigration laws are
set out in our Right to Work Checks Policy.
The following is special category personal data as it is
personal data revealing racial or ethnic origin:
• Passport number
• Passport issuing country
• Nationality
In addition to the above, further personal data may be
obtained depending on the nature and circumstances of the
employment. This includes special category personal data
(data concerning health).
The source of the
personal data
The employee supplies much of the On-boarding Data as
part of their application for employment and as part of the onboarding
process. The On-boarding Data are stored on
Huawei’s internal HR management and IT management
systems.
Why we process the personal data
Huawei processes the On-Boarding Data in order to:
• Issue the employment contract documentation to the
employee
• Create a personnel file for the employee
• Comply with Huawei’s legal responsibilities in relation
to immigration and right to work
The legal basis or bases
we rely on to process the personal data
Huawei processes On-Boarding Data on the following legal bases:
• processing is necessary to further Huawei’s legitimate
interests of ensuring that it has relevant information
about employees to enable Huawei to effectively
manage its workforce (including emergency contact
information in case there is an incident impacting the
employee) and in the interests of security;
Any Special Category Personal Data shall be processed
where the individual has given their explicit consent to the
processing of those personal data for one of more specified
purposes. The purposes shall be specified to the individual at
the time when their explicit consent is being sought.
The recipients of the personal data
HR, Recruitment, Admin and IT team members and
managers/other employees within Huawei who are involved
in the on-boarding process.
Your recruitment agency or headhunter firm that you interact
with receive feedback from Huawei in relation to the
assessment of candidates they have recommended and the
terms and conditions of employment to be offered to any
candidate they have recommended. In this case, the
processing is based on the purpose of your arrangement with
the recruitment agency or headhunter firm and they hold your
personal data as a controller in accordance with such privacy
policy as they should provide to you.
How we use cookies and similar technologies Cookies
If you apply through our website, we may at times place a small piece of data known as a
cookie on your computer or mobile device to ensure our website works correctly. Such
processing shall be based on our legitimate interest to provide you with a functioning
website. A cookie is a text file stored by a web server on a computer or mobile device. The
content of a cookie can be retrieved or read only by the server that creates the cookie.
The text in a cookie often consists of identifiers, site names, and some numbers and
characters. Cookies are unique to the browsers or mobile applications you use, and
enable websites to store data such as your preferences or items in your shopping cart.
Like many other websites or Internet service providers, Huawei uses cookies to improve
user experience. Session cookies are deleted after each visit, while persistent cookies
remain in place across multiple visits. Cookies allow websites to remember your settings
such as language, font size on your computer or mobile device, or other browser
preferences. This means that a user does not need to reset preferences for every visit. On
the contrary, if cookies are not used, websites will treat you as a new visitor every time
you load a web page. For example, if you are redirected to another web page from a
website you are already logged in to and then return to the original website, it will not
recognize you and you must log in again.
Huawei will not use cookies for any purposes not stated in this Policy. You can manage or
delete cookies based on your own preferences. For details, visit AboutCookies.org. You
can clear all the cookies stored on your computer, and most web browsers provide the
option of blocking cookies. However, by doing so, you have to change the user settings
every time you visit our website. Find out how to manage cookie settings for your browser
here:
Internet Explorer
Google Chrome
Mozilla Firefox
Safari
Opera
Web Beacons and Pixel Tags
In addition to cookies, we may also use other similar technologies on our websites such
as web beacons and pixel tags. For example, when you receive an email from Huawei, it
may contain a click-through URL that links to a Huawei web page. If you click the link,
Huawei will track your visit to help us learn about your preferences for products and
services and improve our customer service. A web beacon is a transparent graphic image
embedded in a website or in an email. We use pixel tags in emails to find out whether an
email has been opened. You can unsubscribe from the Huawei mailing list at any time if
you do not want to be tracked in this manner.
Do not track.
Many web browsers have a Do Not Track feature, which issues Do Not Track requests to
websites. Currently, the main Internet standards organization has no policy to govern how
websites should respond to such requests. However, all Huawei websites do respect the
Do Not Track option if it is enabled in your browser.
How we protect your Personal Data
We aim to take all reasonable organizational and technical measures to protect your
Personal Data from unauthorized access, disclosure, use, modification, damage or loss.
We will continue improving these measures to protect the security of your Personal Data.
For example, we use encryptions to ensure data confidentiality; we use trusted protection
mechanisms to protect data from malicious attacks; we deploy access control
mechanisms to ensure only authorized personnel can access Personal Data; and we raise
awareness among employees about the importance of protecting Personal Data through
security and privacy protection training sessions.
How long we retain the Personal Data for
Unless otherwise required or permitted by laws and regulations, we endeavor not to retain
your Personal Data for longer than it takes to complete the recruitment process. If you are
hired, your Personal Data will be stored in our internal systems for 7 years after the date
you leave Huawei, and you will be informed in a separate privacy notice about the
specifics on how we process Personal Data of our employees. If you are not hired, your
Personal Data will be deleted after 6 months.
At the end of an unsuccessful application process Huawei may reach out to candidates to
obtain their consent to remain in our Global Huawei Talent Pool. If the consent is not
actively given, the Personal Data will no longer be retained, unless otherwise required or
permitted by laws and regulations.
Data sharing within the Huawei Group of Companies
Huawei is a world-wide group of companies, which operates not necessarily along the
borders of legal entities and countries, but according to functions which may exist across
various group companies and countries. Like most global organisations, Huawei has
centralised data management systems in place which involve personal data being
accessible by Huawei group companies outside of the UK or European Economic Area.
In particular, we have recruitment, HR and IT management systems which are hosted and
managed by our ultimate parent company (Huawei Technologies Co. Ltd.) in China. This
means that all Personal Data which are held on these systems (including emails) and
other applications and platforms are accessible by employees of Huawei Technologies
Co. Ltd.
We have put in place appropriate safeguards for the transfer of personal data to a third
country by adopting the standard data protection clauses adopted by the UK’s Information
Commissioner. Further information about the appropriate safeguards may be obtained
from Huawei’s Shared HR Service E-mail: Hrhotline@huawei.com, HR Hotline (60169).
Data sharing with third parties
We may have to share employees’ personal data with third parties, including third-party
service providers. We require third parties to respect the security of such personal data
and to treat it in accordance with the law.
We will share employees’ personal information with third parties where required by law,
where it is necessary to administer the working relationship with the employee or where
we have another legitimate interest in doing so.
”Third parties” includes third-party service providers (including contractors and designated
agents). The following activities are carried out by third-party service providers: payroll,
pension administration, benefits provision and administration, some IT services.
All our third-party service providers are required to take appropriate security measures to
protect employees’ personal information in line with our policies. We do not allow our thirdparty
service providers to use your personal data for their own purposes. We only permit
them to process your personal data for specified purposes and in accordance with our
instructions.
Your rights as a data subject
As a data subject, you have the following legal rights in relation to your Personal Data.
You can submit your request via this link: http://www.huawei.com/uk/personal-datarequest.
All requests will then be assessed and the final outcome shared with you.
Right of Access You have the right to request confirmation as to whether or not
personal data concerning you is being processed and, where
that is the case, access to a copy of the personal data and
specific information about how Huawei processes the personal
data.
Right of Rectification
(Correction)
You have the right to request the correction of inaccurate
personal data concerning you and also the right to have
incomplete personal data completed.
Right of Erasure
(Deletion)
You have the right to request the erasure (deletion) of your
personal data in particular circumstances.
Right of Restriction You have the right to request the restriction of processing in
particular circumstances.
Right of Objection You have the right to object to the processing of your personal
data in particular circumstances.
Right of Portability In certain circumstances, you have the right to request a copy of
your personal data in a structured, commonly used and
machine-readable format and have the right to transmit those
data to another controller.
Right to Withdraw
Consent
Where the legal basis of processing personal data is based on
consent, you have the right to withdraw your consent at any
time.
Right to Complain You have the right to lodge a complaint to the Information
Commissioner’s Office by https://ico.org.uk/make-a-complaint/.
Glossary
Controller A Controller is an organisation who (alone or jointly with
others) determines the purposes and means of the
processing of personal data.
Data Transfer
Agreement
An agreement governing the transfer of personal data across
jurisdictions, and includes the standard contract clauses
issued by the UK Information Commissioner and adopted by
the UK Government.
Data Subject The identified or identifiable natural person to whom the Personal
Data relates.
Legal Basis Processing of Personal Data is only lawful if and to the extent
that at least one legal basis specified in the UK GDPR applies.
The available legal bases which are applicable in the
employment context are summarised as:
• consent of the data subject
• processing necessary to enter into or perform a contract
• necessary for compliance with a legal obligation
• processing necessary in order to protect the vital
interests of the Data Subject or another natural person
• processing necessary for the purposes of the legitimate
interests pursued by the Controller or by a third party,
except where such interests are overridden by the
interests or fundamental rights and freedoms of the
Data Subject which require protection of Personal Data
(Legitimate Interests).
Personal Data Any information relating to an identified or identifiable natural
person (Data Subject); an identifiable natural person is one
who can be identified, directly or indirectly, in particular by
reference to an identifier such as name, an identification
number, location data, an online identifier or to one or more
factors specific to the physical, physiological, genetic, mental,
economic, cultural or social identity of that natural person.
Process/Processing Any operation or set of operations which is performed on
Personal Data or on sets of Personal Data, whether or not by
automated means, such as collection, recording,
organisation, structuring, storage, adaptation or alteration,
retrieval, consultation, use, disclosure by transmission,
dissemination or otherwise making available, alignment or
combination, restriction, erasure or destruction.
Special Category
Personal Data
Personal Data revealing racial or ethnic origin, political opinions,
religious or philosophical beliefs, or trade union membership,
and the processing of genetic data, biometric data for the
purpose of uniquely identifying a natural person, data
concerning health or data concerning a natural person’s sex life
or sexual orientation.
UK GDPR The UK’s retained law version of the European Union General
Data Protection Regulation (2016/679).
Commitment to Respect Intellectual Property and Trade Secrets
Huawei respects third parties' intellectual property and other legitimate rights and
interests, and protects its own intellectual property and trade secrets. When a candidate is
applying for a position at Huawei, Huawei rejects, does not need, and will not accept any
disclosure of intellectual property or trade secrets belonging to the candidate's former
employer(s). This applies both before and after a candidate is hired by Huawei. I am fully
aware of Huawei's policies regarding intellectual property and trade secrets, and I hereby
agree that:
1. I shall comply with the terms of all confidentiality agreements signed with my
former employer(s), my former project team(s), or any other third party; I shall not
breach any duty to uphold confidentiality; I have not infringed, nor will I infringe
upon the intellectual property rights or trade secrets of my former employer(s), my
former project team(s), or any other third party.
2. I shall not disclose any confidential information to Huawei that is related to any
secrets (e.g., trade secrets and military secrets) or intellectual property of my
former employer(s), my former project team(s), or any other third party; during my
employment at Huawei, I shall neither use nor disclose any such information.
3. In the event of any questions relating to my duty of confidentiality to my former
employer(s), my former project team(s), or any other third party, I shall have the
right to refuse to answer these questions, citing that doing so would breach my
duty of confidentiality.
4. In the event that I should breach the terms of this Commitment, including the
breach of my duty of confidentiality to my former employer(s), my former project
team(s), or any third party, I will accept Huawei ending my candidacy for a Huawei
position, and withdrawing any offer of employment made to me. If I have already
been employed by Huawei, I accept Huawei terminating my employment.